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Effortless Events

Effortless Events Planner

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  • ABOUT US
  • Events
    • Micro Weddings
    • Weddings
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  • Contact

Susanna Antichi

Best Chicago Event Planner

Megan Saul Photography

Top Chicago Wedding Planner

Tim Tab Studios

Chicago Event Planner

Lilly Photography

Best Chicago Wedding Planner

2019.06.01-Krblich-Maynard

Weddings

As one of Chicago’s finest event-planning companies, Effortless Events feels that the initial meeting with our clients is just as important as the final walkthrough before the big day. The initial meeting serves to discover who you are as a couple, and what needs to happen in order to make your wedding the best day ever. Being on board with the Effortless Events team means no more sleepless nights worrying about what you could possibly be missing throughout your planning process. We go a step above by answering all the questions you have, as well as providing solutions to concerns you may not have expected to have. We pride ourselves on being your advocate through the planning process. Every wedding has different and specific needs, which is why we provide a variety of different packages to suit your individual needs.

the essential

• day of •

This is for the couple that has already put together all of the details, but would like a professional on site to make sure everything happens exactly as they had envisioned. We will coordinate vendors, set up timelines, and much more. You will be able to truly enjoy your day knowing expert is handling all of the details.

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the exclusive

• day of with extra love •

This is for the couple that is looking for a little bit more than assistance on their big day. This is the sweet spot between “The Essential” and “The Exceptional” that gives you extra help for the details that come up as the countdown continues. We take care of anything that may have been overlooked throughout the planning process and offer unique suggestions that will take your wedding day to the next level.

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the exceptional

• partial planning •

This is for the couple that is halfway there. You may have booked your dream venue and found an awesome DJ and photographer, but you are looking for help with the rest. With our expertise in all details that make your wedding day unique, as well as a strong eye for design, we are able to seamlessly weave together all pieces of your wedding day.

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the extraordinary

• full planning and design •

This is for the couple that is overwhelmed, overworked, out of state, or just wants that professional guidance from the start. We become your advocate from the beginning, and ensure that no small details will fall through the cracks when booking vendors and signing contracts. Every detail is meticulously examined—from matching the fonts on all of your stationery to coordinating the colors of the groomsmen’s pocket squares and the bridesmaid’s dresses.

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consulting

• one-time •

No matter where you are in the process of planning your dream wedding, get help from an expert. This no-commitment, one-time meeting will help point you in the right direction on budgeting, venue selection, vendor referrals, and so much more! After planning more than 900 weddings, we know the ins and outs and can help you throughout the process

included in the essential

• day of •

DEVELOP DETAILED “DAY OF” TIMELINE FOR CEREMONY AND RECEPTION

LEAD THE FINAL WALK THROUGH AT VENUE

DISTRIBUTE “ DAY OF” TIMELINE TO VENDORS AND CONFIRM THEIR COMMITMENTS

ATTEND AND DIRECT REHEARSAL

SUPERVISE DÉCOR AND CATERING SET UP AT RECEPTION SITE

SET UP ALL PERSONAL ITEMS (INCLUDING PLACE CARDS, GUEST BOOK, PROGRAMS, FAVORS, ETC.)

CREATE A PERSONALIZED BINDER THAT INCLUDES ALL CONTRACTS, INSPIRATIONS, CONTACT INFORMATION AND ALL RELEVANT INFORMATION

COORDINATE LAST MINUTE INFORMATION GATHERING

COMMUNICATE LAST MINUTE DETAILS TO VENDORS

CREATE SCHEDULE FOR LOAD IN AND STRIKE TIMES WITH VENDORS

CREATE BRIDAL PARTY TIMELINE

MANAGE DAY OF WEDDING:
SERVE AS POINT OF CONTACT FOR ALL VENDORS, WEDDING PARTY AND GUESTS.
DIRECT WEDDING PARTY DETAILS; COORDINATING USHERS, ORCHESTRATING ENTIRE PROCESSIONAL AND RECESSION,
STAGE GROUPS FOR PICTURE TAKING AFTER CEREMONY, CAKE CUTTING, TOASTS, FIRST DANCE, FATHER/DAUGHTER ETC.

DISTRIBUTE FINAL PAYMENTS AND TIPS TO VENDORS

GATHER ALL ITEMS AT END OF EVENING
(TOASTING FLUTES, GUEST BOOK, GIFTS, ETC)

EVENT EMERGENCY SUITCASE ON HAND

UNLIMITED EMAIL CONVERSATIONS PRIOR TO EVENT TO DISCUSS ALL DETAILS

2 ASSOCIATE EVENT COORDINATORS INCLUDED TO HELP FACILITATE AND OVERSEE ALL DAY OF DETAILS

1 ADDITIONAL MEETING TO KEEP ON TRACK OF DETAILS AS NEEDED
(IN ADDITION TO INITIAL MEETING AND FINAL WALK THROUGH/REHEARSAL)

NINE HOURS OF ON SITE COORDINATION ON WEDDING DAY
FOR CEREMONY AND RECEPTION

included in the exclusive

• day of with extra love •

(INCLUDES ALL OTHER ITEMS FROM THE ESSENTIAL)

REVIEW ALL CONTRACTS AND PROBLEM SOLVE POTENTIAL ISSUES

PROVIDE CATERER WITH FINAL COUNT, DIETARY ISSUES, KIDS MEALS AND VENDOR MEALS

PUT TOGETHER THE GUEST SEATING SUMMARY CHART FOR CATERER
(BASED OFF THE FINAL GUEST SEATING)

GENERATE FAMILY PICTURE LISTS, AND ASSIST PHOTOGRAPHER IN GATHERING GUESTS ON WEDDING DAY

ASSIST, CREATE AND FINALIZE FLOOR PLANS

HELP WITH TRANSPORTATION ARRANGEMENTS

INSTRUCT PROPER WEDDING ETIQUETTE

3 ADDITIONAL MEETINGS TO KEEP ON TRACK OF DETAILS AS NEEDED
(IN ADDITION TO INITIAL MEETING AND FINAL WALK THROUGH/REHEARSAL)

10 HOURS OF ON SITE COORDINATION ON WEDDING DAY FOR CEREMONY AND RECEPTION

included in the exceptional

• partial planning •

(INCLUDES ALL OTHER ITEMS FROM THE ESSENTIAL AND THE EXCLUSIVE)

VENDOR REFERRALS AND SET UP MEETINGS FOR HAIR, MAKEUP,
DÉCOR, CATERING, RENTAL, LINENS, DJ/BANDS, ENTERTAINMENT,
VIDEOGRAPHY, LIGHTING, DRAPING, AUDIO VISUAL, PHOTO BOOTHS,
HOTEL BLOCKS, WELCOME BAGS, INVITATIONS/PRINT MATERIALS,
CAKE/BAKERY, CEREMONY OFFICIATES, CEREMONY MUSICIANS,
TRANSPORTATION, AND ANYTHING ELSE YOU MAY NEED.

CREATE PAYMENT SPREADSHEET TO KEEP TRACK OF BUDGET

MANAGE RENTALS AND PROVIDE OUR VENDOR DISCOUNT

HELP DEVELOP CEREMONY-SEATING CHART

OFFER UNIQUE IDEAS THAT MATCH YOUR SPECIFIC DESIGN STYLE
(FAVORS, CHAIR DÉCOR, CARD BOXES, ETC.)

ASSIST IN PLANNING CEREMONY FLOW AND FORMATION

1 SENIOR EVENT COORDINATOR AND 1 ASSOCIATE EVENT COORDINATOR INCLUDED
TO HELP FACILITATE AND OVERSEE ALL DAY OF DETAILS

8 ADDITIONAL MEETINGS TO KEEP ON TRACK OF DETAILS AND DESIGN AS NEEDED
(IN ADDITION TO INITIAL MEETING AND FINAL WALK THROUGH/REHEARSAL)

TEN HOURS OF ON SITE COORDINATION ON WEDDING DAY
FOR CEREMONY AND RECEPTION

included in the extraordinary

• full planning and design •

(INCLUDES ALL OTHER ITEMS FROM THE ESSENTIAL, THE EXCLUSIVE, AND THE EXCEPTIONAL)

INITIAL PLANNING MEETING TO DEVELOP AN EVENT STYLE, DETERMINE GOALS AND PRIORITIES AND PUT A PLAN IN PLACE
FOR MOVING FORWARD WITH BUDGET, PLANNING AND DESIGN OBJECTIVES.

CREATE A COMPREHENSIVE BUDGET PROJECTION

ITEMIZED PROPOSAL COMPARISON

VENDOR PAYMENT TRACKING AND REMINDERS

HELP FIND THE PERFECT REHEARSAL DINNER LOCATION

HELP WITH VENUE SELECTION FOR BOTH CEREMONY AND RECEPTION

STATIONERY REVIEW AND EDITING. INCLUDES BUT IS NOT LIMITED TO:
SAVE THE DATES, INVITATION SUITES (RSVP CARDS, HOTEL ACCOMMODATIONS, RECEPTION),
PROGRAMS, MENUS, WELCOME SIGNS, BAR SIGNS, FAVOR SIGNS, GIFT SIGNS)

ATTEND ANY INITIAL MEETINGS WITH VENDORS AS PER CLIENT REQUEST.

ATTEND ALL VENDOR MEETINGS WITH CLIENTS AS NEEDED.

1 SENIOR EVENT COORDINATOR AND 1 ASSOCIATE EVENT COORDINATOR INCLUDED
TO HELP FACILITATE AND OVERSEE ALL DAY OF DETAILS

UNLIMITED MEETINGS TO KEEP ON TRACK OF DETAILS AND DESIGN AS NEEDED

TEN HOURS OF ON SITE COORDINATION ON WEDDING DAY
FOR CEREMONY AND RECEPTION

ADDITIONAL SERVICES

engage
• CURATING •

Already hired us to make your day-of effortless but need more help bringing your vision to life? We can work with you to create your perfect design aesthetic with selections of linens, chargers, glassware, chairs, and more!

embellishing
• DETAILS •

Have your wedding day mostly under control but need a little extra help on the details? We can tackle any project; From seating chart creating to wedding dress shopping to rehearsal dinner planning, no detail is too small!

 

INQUIRE

 

“Effortless Events was one of the single best investments in our wedding. They lifted the burden of having to know “what do we do next?” or “where do we go?” and let us fully be present in our wedding day —which is everyone’s dream!”
Claire R

BECOME INSPIRED


The Farmhouse Plainfield

Groom Residence

Rockford Country Club

The Esplanade
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PRESS

Wedding footwear- but make it comfy! Brides are on Wedding footwear- but make it comfy! Brides are on their feet all day and the last thing you want to be worrying about is painful feet. Whether you wear them all day or switch them out for photos, sneakers are a wonderful way to make sure you’re focusing on the good stuff on your big day. Plus- they’re easier to dance in! 💃🏼💕 #weddingtipwednesday
📷: @goldenhoursweddings
💐: @atmosphereeventsgroup
🏛: @mortonarb
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#effortlessevents #weddingshoes #weddingshoesideas #weddingsneakers #weddingdress #chicagowedding #chicagoweddingplanner #chicagoweddingphotographer #bridephotography #weddinghair #weddingveil #weddingjewelry
Just some of the flowers "sleeping" before our won Just some of the flowers "sleeping" before our wonderfully creative  design team (Erin and Tori from @Revel_Decor) continue the process tomorrow! It is like we are sleeping in a flower shop and I love it! 1 MORE DAY!!!
When you can't bring glass onto the guest buses bu When you can't bring glass onto the guest buses but you want to celebrate after the ceremony......you individually wrap straws and attach them to prosecco cans!  It was a tough job but someone had to taste a lot of varieties of canned prosecco  to find the right one (and of course the colors had to coordinate with the wedding)!
Today was signage day!! Another way to personalize Today was signage day!! Another way to personalize your wedding and let your guests know cake flavors and late night snacks (for allergies), what is in your specialty drink, favors, and much more!  I like to make sure the colors and overall look is consistent throughout so in this case the background on the signs matches the inner lining of the envelope from the invitation. Keep in mind different sizing for different purposes: These signs were then framed in the perfectly sized gold frames!
Happy Easter!! Sometimes the groom's attire takes Happy Easter!! Sometimes the groom's attire takes a back seat to the bridal gown but why not make his suit personalized and all about him?! His initials, the wedding date, and his name embroidered on the collar make him feel as special as he should on his wedding day. I loved helping my favorite (and only) future son-in-law curate his look to be exactly what he wanted! Stay tuned to see his full look on Saturday!
We at Effortless Events have quite the week ahead We at Effortless Events have quite the week ahead of us! This week, I am on double duty as wedding planner AND mother of the bride! I will be posting each day this week what happens when the planner becomes the MOB and offer my favorite tips and experiences to bring you on this journey with us!

Today, I am steaming my daughter and her bridesmaids' getting-ready-rompers! I frequently see brides get their girls getting-ready-robes, however, my daughter and her girls are getting ready at a resort and they may need to run back and forth to their rooms that morning. A romper leaves them covered and comfortable to walk around the hotel without worrying their robe will come untied and the girls will step in and out of them to not mess up their hair and makeup! Steaming will make these robes picture perfect! How cute are the on-theme cactus rompers for this Arizona wedding?!

See what fun task I will be doing tomorrow!
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(630) 416-5056 info@effortless-events.com
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