Weddings
As one of Chicago’s finest event-planning companies, Effortless Events feels that the initial meeting with our clients is just as important as the final walkthrough before the big day. The initial meeting serves to discover who you are as a couple, and what needs to happen in order to make your wedding the best day ever. Being on board with the Effortless Events team means no more sleepless nights worrying about what you could possibly be missing throughout your planning process. We go a step above by answering all the questions you have, as well as providing solutions to concerns you may not have expected to have. We pride ourselves on being your advocate through the planning process. Every wedding has different and specific needs, which is why we provide a variety of different packages to suit your individual needs.
the essential
• day of •
This is for the couple that has already put together all of the details, but would like a professional on site to make sure everything happens exactly as they had envisioned. We will coordinate vendors, set up timelines, and much more. You will be able to truly enjoy your day knowing expert is handling all of the details.
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the exclusive
• day of with extra love •
This is for the couple that is looking for a little bit more than assistance on their big day. This is the sweet spot between “The Essential” and “The Exceptional” that gives you extra help for the details that come up as the countdown continues. We take care of anything that may have been overlooked throughout the planning process and offer unique suggestions that will take your wedding day to the next level.
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the exceptional
• partial planning •
This is for the couple that is halfway there. You may have booked your dream venue and found an awesome DJ and photographer, but you are looking for help with the rest. With our expertise in all details that make your wedding day unique, as well as a strong eye for design, we are able to seamlessly weave together all pieces of your wedding day.
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the extraordinary
• full planning and design •
This is for the couple that is overwhelmed, overworked, out of state, or just wants that professional guidance from the start. We become your advocate from the beginning, and ensure that no small details will fall through the cracks when booking vendors and signing contracts. Every detail is meticulously examined—from matching the fonts on all of your stationery to coordinating the colors of the groomsmen’s pocket squares and the bridesmaid’s dresses.
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consulting
• one-time •
No matter where you are in the process of planning your dream wedding, get help from an expert. This no-commitment, one-time meeting will help point you in the right direction on budgeting, venue selection, vendor referrals, and so much more! After planning more than 900 weddings, we know the ins and outs and can help you throughout the process
included in the essential
• day of •
DEVELOP DETAILED “DAY OF” TIMELINE FOR CEREMONY AND RECEPTION
LEAD THE FINAL WALK THROUGH AT VENUE
DISTRIBUTE “ DAY OF” TIMELINE TO VENDORS AND CONFIRM THEIR COMMITMENTS
ATTEND AND DIRECT REHEARSAL
SUPERVISE DÉCOR AND CATERING SET UP AT RECEPTION SITE
SET UP ALL PERSONAL ITEMS (INCLUDING PLACE CARDS, GUEST BOOK, PROGRAMS, FAVORS, ETC.)
CREATE A PERSONALIZED BINDER THAT INCLUDES ALL CONTRACTS, INSPIRATIONS, CONTACT INFORMATION AND ALL RELEVANT INFORMATION
COORDINATE LAST MINUTE INFORMATION GATHERING
COMMUNICATE LAST MINUTE DETAILS TO VENDORS
CREATE SCHEDULE FOR LOAD IN AND STRIKE TIMES WITH VENDORS
CREATE BRIDAL PARTY TIMELINE
MANAGE DAY OF WEDDING:
SERVE AS POINT OF CONTACT FOR ALL VENDORS, WEDDING PARTY AND GUESTS.
DIRECT WEDDING PARTY DETAILS; COORDINATING USHERS, ORCHESTRATING ENTIRE PROCESSIONAL AND RECESSION,
STAGE GROUPS FOR PICTURE TAKING AFTER CEREMONY, CAKE CUTTING, TOASTS, FIRST DANCE, FATHER/DAUGHTER ETC.
DISTRIBUTE FINAL PAYMENTS AND TIPS TO VENDORS
GATHER ALL ITEMS AT END OF EVENING
(TOASTING FLUTES, GUEST BOOK, GIFTS, ETC)
EVENT EMERGENCY SUITCASE ON HAND
UNLIMITED EMAIL CONVERSATIONS PRIOR TO EVENT TO DISCUSS ALL DETAILS
2 ASSOCIATE EVENT COORDINATORS INCLUDED TO HELP FACILITATE AND OVERSEE ALL DAY OF DETAILS
1 ADDITIONAL MEETING TO KEEP ON TRACK OF DETAILS AS NEEDED
(IN ADDITION TO INITIAL MEETING AND FINAL WALK THROUGH/REHEARSAL)
NINE HOURS OF ON SITE COORDINATION ON WEDDING DAY
FOR CEREMONY AND RECEPTION
included in the exclusive
• day of with extra love •
(INCLUDES ALL OTHER ITEMS FROM THE ESSENTIAL)
REVIEW ALL CONTRACTS AND PROBLEM SOLVE POTENTIAL ISSUES
PROVIDE CATERER WITH FINAL COUNT, DIETARY ISSUES, KIDS MEALS AND VENDOR MEALS
PUT TOGETHER THE GUEST SEATING SUMMARY CHART FOR CATERER
(BASED OFF THE FINAL GUEST SEATING)
GENERATE FAMILY PICTURE LISTS, AND ASSIST PHOTOGRAPHER IN GATHERING GUESTS ON WEDDING DAY
ASSIST, CREATE AND FINALIZE FLOOR PLANS
HELP WITH TRANSPORTATION ARRANGEMENTS
INSTRUCT PROPER WEDDING ETIQUETTE
3 ADDITIONAL MEETINGS TO KEEP ON TRACK OF DETAILS AS NEEDED
(IN ADDITION TO INITIAL MEETING AND FINAL WALK THROUGH/REHEARSAL)
10 HOURS OF ON SITE COORDINATION ON WEDDING DAY FOR CEREMONY AND RECEPTION
included in the exceptional
• partial planning •
(INCLUDES ALL OTHER ITEMS FROM THE ESSENTIAL AND THE EXCLUSIVE)
VENDOR REFERRALS AND SET UP MEETINGS FOR HAIR, MAKEUP,
DÉCOR, CATERING, RENTAL, LINENS, DJ/BANDS, ENTERTAINMENT,
VIDEOGRAPHY, LIGHTING, DRAPING, AUDIO VISUAL, PHOTO BOOTHS,
HOTEL BLOCKS, WELCOME BAGS, INVITATIONS/PRINT MATERIALS,
CAKE/BAKERY, CEREMONY OFFICIATES, CEREMONY MUSICIANS,
TRANSPORTATION, AND ANYTHING ELSE YOU MAY NEED.
CREATE PAYMENT SPREADSHEET TO KEEP TRACK OF BUDGET
MANAGE RENTALS AND PROVIDE OUR VENDOR DISCOUNT
HELP DEVELOP CEREMONY-SEATING CHART
OFFER UNIQUE IDEAS THAT MATCH YOUR SPECIFIC DESIGN STYLE
(FAVORS, CHAIR DÉCOR, CARD BOXES, ETC.)
ASSIST IN PLANNING CEREMONY FLOW AND FORMATION
1 SENIOR EVENT COORDINATOR AND 1 ASSOCIATE EVENT COORDINATOR INCLUDED
TO HELP FACILITATE AND OVERSEE ALL DAY OF DETAILS
8 ADDITIONAL MEETINGS TO KEEP ON TRACK OF DETAILS AND DESIGN AS NEEDED
(IN ADDITION TO INITIAL MEETING AND FINAL WALK THROUGH/REHEARSAL)
TEN HOURS OF ON SITE COORDINATION ON WEDDING DAY
FOR CEREMONY AND RECEPTION
included in the extraordinary
• full planning and design •
(INCLUDES ALL OTHER ITEMS FROM THE ESSENTIAL, THE EXCLUSIVE, AND THE EXCEPTIONAL)
INITIAL PLANNING MEETING TO DEVELOP AN EVENT STYLE, DETERMINE GOALS AND PRIORITIES AND PUT A PLAN IN PLACE
FOR MOVING FORWARD WITH BUDGET, PLANNING AND DESIGN OBJECTIVES.
CREATE A COMPREHENSIVE BUDGET PROJECTION
ITEMIZED PROPOSAL COMPARISON
VENDOR PAYMENT TRACKING AND REMINDERS
HELP FIND THE PERFECT REHEARSAL DINNER LOCATION
HELP WITH VENUE SELECTION FOR BOTH CEREMONY AND RECEPTION
STATIONERY REVIEW AND EDITING. INCLUDES BUT IS NOT LIMITED TO:
SAVE THE DATES, INVITATION SUITES (RSVP CARDS, HOTEL ACCOMMODATIONS, RECEPTION),
PROGRAMS, MENUS, WELCOME SIGNS, BAR SIGNS, FAVOR SIGNS, GIFT SIGNS)
ATTEND ANY INITIAL MEETINGS WITH VENDORS AS PER CLIENT REQUEST.
ATTEND ALL VENDOR MEETINGS WITH CLIENTS AS NEEDED.
1 SENIOR EVENT COORDINATOR AND 1 ASSOCIATE EVENT COORDINATOR INCLUDED
TO HELP FACILITATE AND OVERSEE ALL DAY OF DETAILS
UNLIMITED MEETINGS TO KEEP ON TRACK OF DETAILS AND DESIGN AS NEEDED
TEN HOURS OF ON SITE COORDINATION ON WEDDING DAY
FOR CEREMONY AND RECEPTION
ADDITIONAL SERVICES
engage
• CURATING •
Already hired us to make your day-of effortless but need more help bringing your vision to life? We can work with you to create your perfect design aesthetic with selections of linens, chargers, glassware, chairs, and more!
embellishing
• DETAILS •
Have your wedding day mostly under control but need a little extra help on the details? We can tackle any project; From seating chart creating to wedding dress shopping to rehearsal dinner planning, no detail is too small!
“Effortless Events was one of the single best investments in our wedding. They lifted the burden of having to know “what do we do next?” or “where do we go?” and let us fully be present in our wedding day —which is everyone’s dream!”
Claire R
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