Why Wedding Planners Can Help: 11 Things You’ll Forget on Your Wedding Day

11 Things You’ll Forget to Think About on Your Wedding Day (And Why We, As Planners, Are Here to Remind You)

Your wedding day is one of the most exciting days of your life, but with all the joy and anticipation, it’s easy to overlook certain details—especially in the months leading up to your big day. As wedding planners, we’ve seen it all: couples who are so focused on the big picture that small but important details slip through the cracks. That’s where we come in! At Effortless Events, we’re here to make sure everything runs smoothly, so you can focus on what really matters—celebrating your love.

Here are 11 things you might forget to think about on your wedding day—and why we’re here to remind you.

1. Who’s in Charge of Personal Items (Like Your Phone and Purse)?

On your wedding day, you’ll likely have a lot on your mind—getting dressed, having your hair and makeup done, taking photos, and, of course, saying “I do.” But have you thought about where your personal items will go? Your phone, purse, and other small essentials can easily get misplaced in the whirlwind of the day.

As your planners, we make sure that someone is responsible for holding onto these items for you, so they’re easily accessible when needed, but out of sight during key moments like photos or the ceremony.

2. A Backup Plan for the Weather

It’s easy to envision perfect weather for your wedding day, but nature doesn’t always cooperate. If you’re having an outdoor ceremony or reception, have you thought about a contingency plan in case of rain, wind, or extreme heat?

We as planners always have a backup plan in place, whether it’s securing a tent, coordinating with the venue for an indoor option, or having extra umbrellas on hand. We monitor the weather and are prepared to pivot at a moment’s notice, so you don’t have to worry about it.

3. Who Will Hold Your Bouquet After the Ceremony?

You’ll be holding your bouquet for most of the ceremony and photos, but what happens afterward? It’s a detail that’s often overlooked, but having a designated person (or us!) take care of it during the reception can prevent your bouquet from being left behind or awkwardly carried around.

As planners, we coordinate with your bridal party to make sure your bouquet is placed in a safe spot after the ceremony, leaving you free to dance, eat, and enjoy the celebration.

Pastel Bridal Bouquet for a Beautiful Wedding Day

4. Timely Delivery of All Rentals and Décor

With so many details to manage, it’s easy to forget about ensuring all of your rentals—like tables, chairs, linens, and décor—arrive on time. But a delay can throw off your timeline and cause unnecessary stress on the big day.

We work directly with all your vendors to confirm delivery and setup times, ensuring everything arrives as planned. You don’t have to worry about when the linens will show up or if the flowers are arranged on time—we handle it all.

5. Vendors’ Meals and Special Requests

Vendors work hard to make your day special, but they also need to eat! Have you considered meal options for your vendors, such as the photographer, DJ, or wedding planner team?

We make sure that your vendors have a meal arranged, and if they have any dietary restrictions or preferences, we communicate that with the caterer. We also ensure there’s a quiet space for them to eat and recharge, so they can continue working at their best.

6. Confirm Your Final Headcount and Dietary Restrictions

As your wedding day nears, confirming the final guest count and any dietary restrictions or special meal requests is a crucial yet often overlooked task. Your caterer will need this information to prepare the right amount of food and accommodate all guests’ needs.

We ensure that we have an accurate guest count and communicate any special requests to the caterer well in advance, so your guests enjoy the best culinary experience possible. We also help ensure that any dietary preferences, like vegan, gluten-free, or nut-free, are handled discreetly, so no one is left out.

7. Plan for Comfortable Footwear

You’ll be on your feet a lot, whether you’re standing during the ceremony, dancing at the reception, or mingling with guests. Have you thought about whether your shoes will be comfortable for the entire day? Many brides and grooms forget to consider their footwear until it’s too late.

As planners, we recommend comfortable shoes for the ceremony and reception, or we can suggest ways to alternate between fancy heels and more comfortable options. We also make sure you have a discreet place to change into comfortable shoes when needed—so you can enjoy your day without worrying about sore feet.

8. Have a Plan for Wedding Dress Bustle and Adjustments

A wedding dress bustle is an essential detail, but it’s often forgotten until the moment arrives. After the ceremony, your dress needs to be bustled for the reception, but that takes time and care to do properly.

We work with your seamstress before the big day to ensure the bustle is designed and ready to go. On your wedding day, we have a team member who knows exactly how to bustle your dress when it’s time, ensuring you can dance and move freely without worrying about your gown.

Bridal Gown Adjustments for the Perfect Wedding Day

9. Pre-Wedding Emergency Kit

While you’ve likely planned for the basics, like a touch-up lipstick and extra hairpins, have you thought about an emergency kit for the day? From blister bandages to extra deodorant or a tide pen, these small but essential items can make all the difference if something unexpected happens.

We keep an emergency kit stocked with everything you might need, from mints to safety pins, to ensure you’re never caught off guard.

10. Timing for Vendor Payments and Tips

With so much going on, remembering to pay vendors or tip them on your wedding day can easily slip your mind. It’s a small detail, but it’s important to make sure that all payments and tips are handled before or on the day of your wedding.

We coordinate with you to ensure all payments are made on time and tip envelopes are prepared and distributed to your vendors, so you can focus on celebrating without worrying about this detail.

11. The Send-Off (And What Happens After the Wedding)

Your grand exit may be one of the most memorable moments of the evening, but have you thought about what happens afterward? Who will take care of your personal belongings, leftover gifts, or any other items that need to be packed up?

We handle the logistics of your send-off, ensuring that everything is packed up and taken care of, so you can focus on your honeymoon or the next part of your celebration. We also coordinate any transportation needs to make sure you get where you need to go without a hitch.

Final Thoughts

There’s so much to consider on your wedding day, but with the help of a dedicated planner, you don’t have to worry about a thing. At Effortless Events, we’re here to keep track of all the little details so you can focus on the big moments. Our job is to anticipate your needs, solve problems before they arise, and ensure everything goes according to plan—leaving you to relax and enjoy the best day of your life.

Let us remind you of the details that matter so you can enjoy your wedding day to the fullest!