Packing the Perfect Hotel Gift/Welcome Bag
When your guests are coming from out of town, it’s always a nice treat for them to arrive to a welcome bag at the hotel. We know it’s just another item to add to your to-do list, but it’s your first chance to show your guests that you appreciate them making the trip. To make your job easier, here’s a quick guide to putting together those bags:
In The Bag
- An Itinerary
- What can we say? People forget things, especially their invitations. Just print out a sheet with the start times, addresses, maps, and any other info they might need to know for the day.
- A Water Bottle For Each Guest
- Sometimes hotels provide water bottles in the rooms, but they’re not always complimentary. Nothing says “thanks for coming” like keeping your guests hydrated!
- A Blister Pack of Ibuprofen/Advil
- After a day of traveling or a night of fun at your reception, your guests will appreciate having Advil on hand. It’s nice not to have to find a Walgreens or pay the over-inflated hotel store prices. You can buy the small packs on Amazon!
- Shout Wipes
- You never know when a stain will strike. Find these in the travel section at Target. Buy packs of 4, open them, and place one in each bag. You’ll be a hero.
- The cheaper the better. Bad breath be gone!
- A Local Treat
- Give your guests a taste of the local favorites. They may not have time to sight-see while they’re in town and will love a chance to try a local treasure. For example, getting married in Michigan? Give out chocolate-covered cherries!
- Sightseeing Tips
- Speaking of featuring the location, share some local tips for places to eat and things to do. If your guests have a couple of hours to fill, they’ll be looking for recommendations on where to go and will appreciate the help.
- Snack Pack
- Sometimes you just need a quick snack and a lunch-size bag of Chex Mix will be your savior. Maybe a small bag of mint Milanos or pretzels? Buy in bulk!
Those are the essentials, but by no means the limits. Feel free to make it your own and include something unique to you. We once had a bride who was known for her killer brownies. In each bag, she included a brownie and a copy of the recipe! We’ve seen hangover kits, Dunkin Donuts gift cards, and handwritten notes. If you are having a destination wedding, sunscreen and sunglasses are definitely a good idea.
How To Pack and Deliver It
How you choose to package your items is totally up to you. Some place the items in simple gift bags to match their color scheme. Others go with “Welcome to…” your destination bags. Keep it simple, and easy for your guests to travel with home.
It does NOT need to be one bag per guest, but rather one bag per room. The exception may be if you have a couple of unrelated guests sharing a room. We recommend asking your hotel to give the bags out at the welcome desk instead of having them delivered to the rooms. Hotels will charge for this, but it will always be less expensive to give them out at check-in than to have them delivered. Also, if a guest changes their room last minute, you don’t have to worry about their welcome bag following them to their new location. Happy welcome-bag packing!